Church Emergency Action Plan – In recent years, natural disasters have become too frequent. I live in Southwest Florida and witnessed the destruction of a major hurricane.
The devastating effects of Typhoon Yang continue to unfold. Many communities on the southwest and east coasts were hit by high winds and flooding caused by the storm surge.
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Watching the news and seeing the incredible images of flooding and destruction for people on both coasts of Florida and along the east coast is mind boggling.
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It’s hard to turn on the news and not see some natural disaster or unexpected emergency.
Wildfires, tornadoes, floods, and hurricanes are just a few of the unpredictable disasters that can affect communities, and churches are not immune to these unwanted tragedies.
As believers, we trust God and stand on His Word, so we do not fear, but use wisdom and prepare.
Disaster preparedness is one of those things that is hard to top the list of competing church priorities.
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However, preparing for the unexpected can save a congregation precious time when moments matter. And it can lay the groundwork for rapid response in the event of an emergency or natural disaster.
A disaster can be a natural disaster (such as a hurricane, tornado, flood, or earthquake), a terrorist attack (such as the Boston Marathon attack), or an armed assailant (such as the Charleston church shooting).
Each of these examples has its own unique set of challenges, but they all share the same need to plan and prepare for contingencies.
That’s why your church needs to have a plan that can be activated in times of crisis.
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This type of planning can also help a congregation be prepared to respond and recover quickly so it can continue to care for its flock and support those affected by a disaster.
A church’s emergency preparedness plan is a written document that answers the who, what, where, when, and how to restore your ministry as quickly as possible after an emergency or natural disaster.
Thinking through all the details that answer the “what if” question in any given scenario helps you create content for your emergency preparedness manual.
For example, if a Category 4 hurricane hits a church building; what to do if an armed intruder interrupts the service; or if the church was flooded?
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Planning for an emergency or natural disaster requires a representative group from your senior management, building management, church administration, information technology and telephone systems.
This team is responsible for thinking through all the given scenarios and determining the best course of action in each situation.
The team then takes the information and organizes it into a folder or electronic record as a resource in the event of an emergency or natural disaster.
An emergency preparedness guide can be as detailed as you like, or as simple as outlining the first few logistical steps.
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This will have to be done in an emergency situation where there is usually chaos and many logistical issues to deal with.
For example, determining in advance where the command center will be can save you valuable hours or even days trying to find a rendezvous point.
Church leaders must imagine their ministry without a functioning facility, computer system, communications system, or even staff support for days, weeks, or even months.
Ensuring the safety and security of church facilities and providing assistance to potential victims is the first step in responding.
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This stage also involves answering any questions from the media and having a trained representative to represent the organization.
Keep a member email list so you can send member notifications to keep in touch every step of the way! Use your social media platforms to connect with members.
The cleanup phase may include clearing debris, cleaning the facility, and preparing the building for the return of staff, volunteers, or members.
Depending on the nature of the disaster or emergency, it is important to have a cleanup plan in order to resume normal church operations.
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If there is no significant damage to the site, a cleanup may be all that is needed to get back to normal.
If the damage is extensive, the third and final stage of restoration is to restore or repair the damage to the property in order to restore it and make it ready for the public.
If the building is completely destroyed, your church will need a temporary campus to continue services until a new space is secured.
In the case of a prolonged recovery, it is important to designate a place as a command center where the team can facilitate the recovery process.
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Action Steps – The guide will include well-thought-out action steps for each of the three stages of recovery.
For example, consider and answer the questions – who will speak on behalf of the organization and where will the church members gather if the church premises are too damaged for the service?
Emergency preparedness box. An emergency preparedness box should be kept in a separate location and should contain contents that will help restore the church if the church building cannot be occupied.
Once the box is created, it’s a good idea to update it every six months to make sure the content is up to date.
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Organizations are increasingly conducting so-called contingency exercises to test their plans and try to identify gaps that need to be addressed.
I’ve worked with teams that test their plan by going through exercises and I can’t stress enough how much they’ve learned and what a valuable experience it’s been.
There are some great resources that can help you with emergency planning as well – FEMAandReady.gov can help prepare your church for unexpected emergencies.
Finally, emergencies and natural disasters are unpredictable at best, but taking the time to plan ahead can reduce the chaos of an emergency and turn it into a streamlined response process. Send a message by email, link or fax. You can also download, export or print it.
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Evacuation procedures, escape routes and floor plans. Reporting and notification authorities. Alert staff and visitors of an emergency.
An emergency action plan (EAP) is a written document required by certain OSHA standards. [29 CFR 1910.38(a)] The purpose of the EAP is to assist and organize the actions of employers and employees during workplace emergencies.
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Developing an emergency preparedness plan is critical, and here are six elements you should include in it. 1) Risk assessment. … 2) Protective measures for life safety. … 3) incident stabilization. … 4) Predict weather emergencies. … 5) Review your insurance and contracts. … 6) Financial considerations.
These common elements allow you to prepare and protect yourself and your animals from natural disasters. Emergency managers view natural disasters as recurring events with four phases: mitigation, preparedness, response, and recovery. The following diagram illustrates the relationship between the four phases of emergency management.
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Emergency Response Plan » Minimum Requirements The plan shall include at least, but not limited to, the following elements [29 CFR 1910.38(c)]: A means of reporting fires and other emergencies. Evacuation procedure and determination of emergency evacuation routes.
Cal-OSHA regulations require every employer to develop, implement, and maintain an emergency response plan (EAP). The program must be written and include the following elements: Emergency evacuation procedures and escape routes. When churches prepare for natural disasters, they always hope that those plans will prove unnecessary. But if disaster strikes your church—whether it’s a hurricane, tornado, fire, flood, or something else—you’ll be glad you took the time to think about the preparations you can easily make. when disaster strikes. Learn what steps you can take now to be ready to respond in the event of a crisis.
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Nick Nikolaou, author of Church IT: Using Information Technology for the Mission of the Church and editor of Matthew Church Law and Taxation
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