Pick Chart – Coming up with truly creative solutions and remodeling ideas isn’t easy, but there’s a tool that can make it less intimidating. This is called a PICK table.
PICK charts come from the Six Sigma arsenal of process improvement techniques and principles and are commonly used to facilitate idea generation and brainstorming. Six Sigma principles have been successfully implemented by many companies around the world, such as Caterpillar, Honeywell, and General Electric.
Pick Chart
The basic idea behind PICK charts is simple. every project has associated costs and potential benefits, and ideally we want to implement the one that provides the most benefit with the least cost. PICK charts provide a framework within which we can select the best ideas and solutions for our work.
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The goal is to “eliminate waste” and do everything as efficiently as possible. PICK charts can help us guide our decision-making process and determine which ideas are worth pursuing. It helps us separate the wheat from the chaff, so to speak. Because after all, time, labor and materials are precious resources that we can’t afford to waste.
The basic PICK table template consists of a 2×2 matrix; the four quadrants correspond to the four categories that also form the acronym “PICK”;
See, any decision-making process involves facing the unknown. Some ideas can seem complicated and have too many variables, so it’s easy to get overwhelmed. Other ideas may seem simple, but turn out to be more complex than we first thought.
PICK charts are a classification tool. It can bring order to the chaos of ideas because it forces our ideas to be tested by reality; how hard is it really going to be? How long will it take and how much will it cost? After all, it’s such a great idea.
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Some ideas may need to be “killed” immediately. On the other hand, ideas that seem unpromising at first glance can become more attractive when placed on a matrix. The goal is to rank your ideas and make them compete against each other; it’s survival of the fittest.
Much of project management involves decision making. Most of us work in a fast-paced, data-driven environment that requires a great deal of vigilance and flexibility. Constant changes are necessary to compete and stay relevant.
You need good ideas on how to become more profitable, more efficient, greener and more. This is why many project managers organize brainstorming sessions. they pool their talents together and have a PICK chart session. This gives you more options to consider and as a result you will be better equipped to make a decision.
Now let’s see how the process of using the PICK diagram during brainstorming can be seen in practice:
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If you work in an office, use a whiteboard or flip chart. If you’re working remotely, you can create a table in a PowerPoint presentation that you can share with call participants.
Write this at the top of the chart to help keep participants focused. The more specific the question you ask, the more actionable ideas you’ll get. For example, instead of asking “how can we grow the company,” try “what marketing tactics can we use to reach $10 million in revenue by the end of the year?”
Ask your team members to think about the question and come up with their ideas. Remember, there are no bad ideas at this stage. At this point, “setting a new world record for media coverage” is as relevant as “running a campaign to sell more.”
Analyze the proposed ideas and reach consensus with your team members on where to place them on the diagram. By the end of the lesson, you’ll (hopefully!) have some ideas that will spread throughout the matrix.
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Perhaps your brainstorming session yielded the solution you’ve been longing for, or perhaps you need to rethink your original question. Perhaps your team could benefit from the following session.
Remember, tools are only as good as the people who use them. PICK charts can make idea generation easier, but at the end of the day, you have to decide what’s worth implementing. However, there is no doubt that PICK charts are an invaluable aid if your work involves project management and brainstorming.
Project management can be a daunting task. You are responsible for the creation of an idea, its implementation and, above all, the end result, which is expected to positively affect your organization.
Fortunately, you are not the first to think about this problem. We have come a long way. one wonders what kind of project management techniques were used to build, for example, the Great Pyramid of Giza. I bet they wish they had something like PICK charts, a simple, proven and flexible tool that can facilitate brainstorming and support decision making. My lean mentor introduced me to the PICK chart when I first applied the value stream mapping method. If you want to learn more about value stream mapping, check out the following links to my other blog posts:
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During VSM, the improvement team develops an improvement plan, which requires creating and prioritizing a list of improvement projects. The simplicity of the PICK chart made this step easy and became my go-to tool for prioritizing tasks.
The PICK chart is a simple 2×2 grid that helps prioritize projects based on complexity and payback. You would use the PICK chart when you and your team have a list and, since we all have limited time and resources, you need to decide which projects to take on.
The answers to these questions are either “high” or “low”, and these two answers to the two questions form the basis of the PICK chart grid;
Each square has a name (perhaps implement, challenge, kill) and these names form the acronym PICK. (For a long time, I mistakenly thought that PICK was synonymous with “choose”. Rookie mistake.) Each of the colored blocks in the diagram is labeled with a project name.
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The list of projects discussed by the team is a mandatory condition for the exercise. Of course, they are faulty and should be written as a separate note. Sticky notes are ideal because they are easy to place and move projects around the PICK table.
From a “pile” of projects and a blank PICK chart, the team’s task is to place each project idea into one of the quadrants based on effort (level of difficulty) and impact (potential benefit). Here’s a description of each quadrant, along with discussion points to discuss with your team in this prioritization exercise.
These are easy-to-do projects that have a low ROI for your company. “Possible” projects are tempting to undertake because of the easy win, but in the end they don’t really matter.
“Perhaps” is a synonym for “perhaps”. Monitor the final impact of the project; if the impact is low, put the project in this bin and move on to the next project.
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These projects are the easiest. they are easy to implement and have an obvious (and high) payoff for the company or group. I prefer to call this quadrant “just do it” (or JDI) because it reinforces two characteristics for the group: ease of implementation and high impact results.
Complex projects are where I’ve found most of the discussion in PICK charts, and ultimately where most of the improvement efforts happen. I’ve found that these “Challenge” projects have more impact than “Just Do It” square projects because the team has to make significant changes to get the project off the ground. The need for change is what makes these projects such a great endeavor.
There is often a reluctance to make efforts to implement such programs, but focus on impact. If you can discuss the potential (high) return on these projects, reluctant team members are always welcome to contribute to the company’s improvement work.
This is the opposite of a simple “just do it” project. This type of work will be difficult to accomplish and will have little or no reward. Put those projects in the “Kill” bin and move on quickly. In practice, I’ve had very few projects end up in this bin.
Guide: The Purpose, Process And Value Of A Pick Chart
PICK charts have been the most popular method for me because of their simplicity. I ask the team to rate only two attributes (effort and impact) and then ask them to rate the project on a “high” or “low” basis.
It’s the simplicity of the concept that allows the team to get to work quickly and see immediate results. Because the PICK chart is a visual tool, your team can see how their feedback affects the drawing method after one or two project discussions. As you work through the exercise, people can see the improvement plan taking shape and the team’s path forward.
As with any outcome of your improvement programs, be sure to quantify the results of the PICK exercise.
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