Thank You Letter Template – A thank you letter only takes a few minutes to write, but it is heavy. A formal thank you note can make you stand out from the crowd, while a personal thank you note can make others feel appreciated and special. Learn how to write a thank you letter in a few easy steps and see a sample letter.
Thank you letters apply to many areas of life. In a professional setting, they are not only suitable, but highly recommended after an interview. In a personal setting, they can help your loved one feel special and allow you to express true gratitude.
Thank You Letter Template
The recipient of your thank you letter affects how you write it. Professional letters are read differently than personal letters to friends or family.
Job Interview Thank You Letter Template
Start by addressing the other person in an appropriate way. If this is a professional thank you letter, please use the appropriate title (for example, Mr., Mrs. or Mrs.), last name, and colon. If this is a personal acquaintance or friend, use the first name and comma.
Start with a clear “thank you”. For example, “Thank you for taking the time to meet with me today” or “Thank you for the gift.” From there, you can interpret it in a sensible way.
After you say thank you, explain in detail why you are thanking the recipient. When you thank someone after an interview, highlight what you learned during the meeting and give examples of how your skills apply to the position.
When you thank a friend for a gift, explain why you are grateful. Maybe a new pair of earrings will match some of your wardrobe items, or a wallet will come in handy in your new spot.
Thank You Letter Example
Finally thank you again. Say thank you again after you have said a few words to express your gratitude. Think of it in terms of “Thank you again for your time” or “Thank you again for your attention. This means the world to me.”
Each letter ends with an appropriate capital letter, followed by a comma and your name. For professional letters, use a more formal ending like “sincerely” or “sincerely.” For personal letters, you can use informal closing words such as “Thank you” or “Greetings.”
Perhaps one of the most important thank you letters is the one you send after your interview. They should be timely, clear, concise, and memorable. Email is the most appropriate forum for such correspondence. If you are meeting with a group of interviewers, send individual notes to each.
Subject Line: Thank You – Social Media Manager Interview Dear Mr. Gold: [Use a colon in a formal setting. ] Thank you for taking the time to meet with me today. I would love to learn more about the Gold Enterprise Social Media Manager position. This is a great fit for my skills and interests as my background is an SEO specialist. A modern approach to social media marketing, including a great SEO strategy, confirmed my desire to be part of your team. In addition to my passion, I bring social media expertise, time management skills, and teamwork to the department. Thank you again for taking an hour out of your busy schedule to interview me today. I’m still very interested in being a part of your team and look forward to talking with you again! Sincerely, Jane Boston jboston@email.com 1112 Boston Avenue Boston, NY 12345 (212) 345-6798 [LinkedIn URL] [website]
Customer Thank You Letter
Once you receive a job offer and know all the details of the position, you have a short period of time to accept or decline the position. Many of these can be handled over the phone, but in many cases, they can also be handled via email.
If you receive a job offer, you can send a thank you note along with your acceptance letter.
Subject Line: Job Opportunity – Social Media Manager Dear Mr. Gold: Thank you for offering me the position of Gold Enterprise Social Media Manager. Thank you for taking the time to interview me and consider my application, I am delighted to accept this position. Out of respect for my current employer, I would like to give you two weeks’ notice. After that, I will be ready to join the team on Monday, December 28th. Please let me know if these dates fit your schedule. Until then, I’ll be looking forward to joining your team! Thank you for this wonderful opportunity. Sincerely, Jane jboston@email.com (212) 345-6798
If you receive an unacceptable job offer, be sure to send a thank you note.
Job Offer Thank You Letter And Email Samples
Subject Line: Job Opportunity – Social Media Manager Dear Mr. Gold: Thank you for offering me the position of Gold Enterprise Social Media Manager. I appreciate that you took the time to interview me and consider my application. But I’m sorry I can’t accept this position. While that sounds good, I had to go in a different direction this time. I wish you all happiness forever and I hope we can continue our friendship in the future. Thanks again for the opportunity to meet you and your team. Sincerely, Jane jboston@email.com (212) 345-6798
There is no need or need for a personal thank you note, but it shows your character. You can use informal language to let friends, family members and even strangers know that you appreciate them.
If someone opens the door to your home and obviously takes the time to be friendly, you’ll thank them for sharing their personal space with you. This show is great for old handwritten notes. However, if you prefer email, that’s acceptable too.
Dear Jennifer, [Use commas in informal settings. ] Thank you so much for having me and Peter this weekend! We had a great time in Seattle and thank you for your hospitality. I don’t think I’ll ever forget Jacques Pepin’s steak frites! Your home is absolutely beautiful and we couldn’t be more comfortable. It’s safe to say that you have the most comfortable bed on earth! If you find yourself in Savannah, know you have a place to stay! With love, Molly
Best Donation Thank You Letter Samples (guide & Tips)
If someone gives you a gift for a special occasion, you may want to pick up the phone and call them right away to say thank you.
However, sending a thank you note is still important because it not only cements the thanks but also makes the sender feel special because you took the time to do so.
My dear friend Sarah, thank you for the birthday present you gave me! you know me well. Rose gold will go with at least half of your wardrobe! It’s been ten years since we met in that fateful English 101 class, and I can’t thank you enough for our friendship. Thank you again for making my birthday extra special. Will post a picture when I wear it to work on Monday! With love, Katherine
Are you celebrating a birthday, wedding or buying a new home for friends and family? Regardless of the event, it’s important to send a thank you note to everyone involved in celebrating your special occasion.
Printable Thank You Letter Template
Dear Amy, Thank you so much for coming to celebrate my 40th birthday! It’s going to be the best decade ever, without a doubt, and part of that is because I signed with you. I hope you had a great time at the party! You will always have a special place in my heart and I am grateful for your drive. Also, the scarf you gave me is awesome. I’ve worn it a few times and paraded in front of the mirror! You are so smart (a girl can never have too many scarves)! I love you to the moon and back. Thank you for making my birthday more meaningful. Say it! your best friend, bella
Writing thank you letters is easier with the use of free thank you letter PDF templates. This editable template includes a standard format for a thank you letter, so you only need to change a few words to suit your needs. If you need help accessing print files, check out this handy troubleshooting guide.
Once you know what to say and tone, there are a few other details to keep in mind.
Thank you letters can be handwritten, typed, or even emailed. Consider the recipient and choose the most appropriate format. In professional situations, email is acceptable and may be preferred because of its speed. For personal situations, a handwritten letter may be more thoughtful.
Thank You Letter Sample
A late thank you note doesn’t mean a quick reply. If you are creating a thank you letter for a job interview, please send
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